Edit Item Information for Course Reserves

To edit information for items that are reserved for academic courses:

Note:
Course reserve functions are available by specific contract.

  1. Open the Item Record workform.
  2. Select View > Reserves or click reservIcon.gif.

The Reserves view appears.

Note:
The course reserves information appears only if you have course reserve functionality and the item is on reserve.

  1. To change the reserve circulation information, select from the options in the following fields:

Note:
These settings can be different from the normal settings in the Circulation view of the item record.

  • Assigned
  • Collection
  • Shelf location
  • Loan period
  • Fine code
  • Renewal limit
  1. Select Holdable to allow holds on the item while it is reserved.
  2. Select Purchase if the library needs to purchase additional copies of this title.
  3. Select Library use only if the item should not leave the library.
  4. Select Requires full cataloging if the item and bibliographic record have not been fully cataloged.
  5. For photocopies, indicate the copyright information as follows:
    • Select Fee required if there is a fee associated with the item.
    • Select Fee paid and type the amount in the Fee box if the fee was paid.
    • Select None if the reserve item is not a photocopy.
    • Select CCL if the photocopies comply with copyright law.
    • Select CCG if the photocopies comply with copyright guidelines.
  1. Indicate what to do with the item when the reserve is over:
    • Select Discard to discard the item after the item is taken off reserve.
    • Select Return to collection to return the item to its normal collection.
    • Select Return to owner if the item is owned by an instructor, and you want it returned to the instructor.
    • Select Auto-delete to delete the item record and associated bibliographic record when the item is taken off reserve. This option is often used for temporary items such as photocopies and items that belong to instructors.
  1. Indicate the copy owner as follows:
    • Select Instructor if the instructor owns the copy.
    • Select Library if the library owns the copy.
  2. To enter information regarding this item’s course reserve, type the note in the Note box.

Note:
At the bottom of the Reserves view, you can see information on the courses to which the item is linked, including the course, the reserve status, the dates of the reserve, and the count of circulations (check-outs and renewals) of the item while on reserve for that course. You can double-click the course to open the Course Reserve workform.

  1. Select File > Save press CTRL+S, or click the Save button to save the changes to the course reserve information.

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